British Legal Technology Forum 2018
13th March - Old Billingsgate, London

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An in-house print shop is generating an income stream at The Bourne Academy

Printer consolidation has increased productivity while reducing costs

The Bourne Academy was established in 2010, replacing the former King’s High School. It’s an all-abilities mixed comprehensive school, specialising in Engineering & Design and English. In 2013, 82% of students achieved 5 A* to C grade GCSE’s and 60% achieved 5 A* to C grade GCSE’s that included English and Maths.

The Academy needed to improve productivity, accountability and reduce cost of their print fleet. They had a mixture of mostly desktop printers; a total of 40 different models which were difficult and costly to maintain and new cartridges were required on a daily basis.

To bring printing brochures, prospectuses and exam papers in-house would be more flexible and cost effective as amendments could be handled by users.

In addition, the Academy couldn’t rely solely on government funding and had a limited budget to operate as a business so a pro-active and enterprising approach was needed to contribute to operating costs.

All printers have been consolidated to achieve ease of use, efficiency and reduced costs. A print management solution, PaperCut was implemented in order to

  • Save paper and significantly reduce waste
  • Understand how much was spent on print
  • Analyse existing print behaviour

Rules have been established to force ‘black and white’ and redirect large print jobs

A production printer (PRO651) has been a major development from their original office colour printer (MPC6500); it can print brochures which is key to revenue generation. An in-house print shop has now been established to offer print services to the local community; documents have already been produced for another local school and a local football club. Demand for services is already increasing as the academy is producing high quality output.

Rob Edwards, ICT Co-Ordinator at The Bourne Academy explained, “The printer consolidation has been a success for the academy’s internal processes; we have reduced costs, limited our risks and improved productivity. Auto-ordering of toner is excellent; anyone can easily change the toner when it is low. We anticipate increased demand for our print shop services to the local community which will enable the academy to become more self-sufficient. Copyrite has provided excellent service despite being cheaper than competitive solutions”.

Phil Ford, Copyrite Director commented, “The Bourne Academy selected Copyrite as a supplier for their print and photocopying, as they required a local, cost-effective and responsive partner. Copyrite has introduced 7 multi-functional devices (MPC3002) to enable scan, copy and print and some smaller printers (SPC430). The print solution is embedded and the IT team at the academy is working with Copyrite to further increase productivity and reduce the costs of their internal processes by driving down print volumes”.

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