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Embedded Cost Recovery and Scanning solution at Paris Smith increases productivity

The introduction of PaperCut Print Management reduces waste and print cost

Wimborne, Dorset, UK – June 10, 2014

Paris Smith

Paris Smith LLP is one of the largest independent firms of solicitors in Central Southern England, based in landmark offices in Southampton. Its clear vision of the future has forced the firm to adapt to the ever increasing demands and pressures on businesses and individuals

Ian Stewart, Copyrite Director said, “During a review of all multi-function devices, it became apparent that the external hardware cost recovery boxes and scanning stations could not achieve the productivity levels required and were expensive to support. Environmental issues are a key concern of Paris Smith so improvements in waste reduction would be a clear benefit of replacing these solutions”.

Equitrac has been replaced with embedded PaperCut for copy and print control to support Cost Recovery while embedded m3i (a scanning interface) is used instead of both eCopy and Equitrac to enable scanning to email and scanning to file. Integration with the corporate accounts system was critical.

PaperCut Print Management

 The software aims to:


  • Reduce the amount of waste
  • Understand how much is spent on print
  • Understand existing print behaviour
  • Establish a set of rules to reduce print costs (e.g. email to Black and White printing)
  • Implement ‘Find Me’ for greater security of confidential information and reduce waste of uncollected jobs
  • Enable recharging for copies and print

PaperCut's core purpose is to track all printing in a network environment. It keeps detailed print logs for all users printing activity which helps to understand printing at all levels of the business, such as by user, printer, group, department, office or shared account. PaperCut ChargeBack is a key feature for Paris Smith as both printing and copying costs can be recharged to client accounts.

Find Me printing solves the problem of finding the closest printer from a long list of available printers. The roaming print service allows print jobs to find users based on their physical location, making it an ideal solution for larger sites operating a common printer fleet. It is sometimes referred to as "Pull Printing", "Push Printing" or "Follow Me" printing. Using a swipe card, Paris Smith employees can retrieve print jobs from any MFD.


The m3i platform is designed to remove the barriers that exist between office equipment and users and connect people more effectively with their office tasks. The seamless link between MFDs and back-end systems delivers functionality and content in different formats concurrently on multiple devices.

The benefits of m3i include:


Full integration with PaperCut

  • A simplified user interface to increase productivity
  • Integrates with third party applications

Paris Smith Alan Cousins

Alan Cousins, Practice Director at Paris Smith LLP explained, “The implementation of these embedded solutions has helped Paris Smith to achieve significant improvements in productivity and client service while at the same time reducing waste. Technology change to support document management, document integration, scanning, printing, and copying is essential to our business so we need to rely on Copyrite’s expertise in streamlining business processes to save costs”.  


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